You're Not Losing Leads Because of Marketing. You're Losing Them Because Nobody Followed Up in Time.
Intake Systems builds AI-powered lead response and nurture systems for Phoenix pool builders — so every inquiry gets a response in under 5 minutes, and warm prospects stay engaged through the full 90-day decision window.
A 60-second intro from our team on how the evergreen video system pre-qualifies your leads.
You Don't Have a Lead Problem. You Have a Conversion Problem.
The Speed Gap
Most pool builders take 4+ hours to respond to a new inquiry. By then, the homeowner has already heard back from your competitor.
The 90-Day Drop-Off
Custom pool buyers spend 60–120 days researching before they sign. If you're not staying in front of them during that window, someone else is.
The Tire-Kicker Drain
Your sales team is burning time on leads that can't qualify, don't own their home, or are just price-checking. Every hour spent there is an hour not spent on real buyers.
A System That Works While You're Building Pools
Instant Response
A lead comes in — form, call, text, or DM. AI responds within 5 minutes, 24/7. No more leads going cold overnight or over the weekend.
Qualify Before It Reaches You
The system asks the right questions — budget, timeline, homeowner status — and filters out the tire-kickers before they hit your phone.
Nurture Through the Decision Window
Warm prospects enter a 60–90 day follow-up sequence — email, SMS, and video — that keeps you top of mind until they're ready to sign.
Three Ways to Work With Us
Start with a quick win. Build to a full system.
3–5 branded explainer videos — scripted by us, produced with AI, delivered ready to post or embed. Covers your process, your story, why you're different, and what to expect. Pre-qualifies leads before they ever fill out a form.
Get Started — $997- ✓AI chatbot that qualifies leads before they reach you
- ✓Automated SMS + email response within 5 minutes of every inquiry
- ✓60–90 day nurture sequence for prospects in the decision window
- ✓4 short-form social videos per month to stay visible
- ✓Everything in the Lead Capture + Nurture System
- ✓Voice AI for missed-call recovery after hours
- ✓Automated review requests after every project
- ✓Monthly reporting on leads, response time & pipeline
Not sure which fits your business? Book a free lead audit and we'll tell you honestly.
Find Out Exactly How Much Slow Follow-Up Is Costing You
Plug in your monthly leads and average job value. We'll show you the number most pool builders don't want to see — but need to.
Run My Free CalculationWe're Not Going to Fake It.
Intake Systems is a new company. We don't have a decade of case studies or a wall of client logos — and we're not going to publish invented testimonials to pretend we do.
Every stat on this page about response times and buyer behavior is publicly documented industry data — not our own marketing math.
Every package is month-to-month. If the system doesn't pay for itself, you're not locked into a long contract.
You can see exactly how the AI response system works on a real lead before you sign anything — that's what the free audit call is for.
The only way to know what this looks like for your business is to run your own numbers or get on a call. Both are free.
Built for Pool Builders. Not Generic Businesses.
Intake Systems is a Phoenix-based AI automation company focused exclusively on home service contractors. We don't do SEO, run ads, or manage social media accounts. We build the backend systems that capture leads, respond instantly, and keep warm prospects engaged — so your sales team is talking to qualified buyers, not chasing ghosts. If you build custom pools in the Phoenix metro, we built this for you.
Straight Answers
How fast can this actually be live?
Most systems are live within 7–10 business days after your onboarding call. The Video Launch Package is typically delivered within a week.
Do I need a new phone number?
No. We build on top of the phone number and CRM you already use — nothing changes for your customers.
We already use Go High Level (GHL) — does this replace it?
No, it strengthens it. Leads flow straight into your existing GHL account, so your CRM and pipeline stay exactly where they are.
Will my customers know they're talking to AI?
Yes. We don't disguise it. The system is upfront that it's an automated first response, and a real person takes over the moment a lead is qualified.
Am I locked into a contract?
No. Every package is month-to-month. Cancel anytime with 30 days' notice.
What if I'm not sure this is worth it yet?
Run the numbers yourself with our free calculator, or book a 20-minute call — we'll tell you honestly whether it makes sense for your business.
Ready to Stop Losing $80K Leads to Slow Follow-Up?
Book a free Lead Audit. In 20 minutes, we'll pull up your actual leads and show you exactly where they're falling through — and what fixing it would look like.
Book Your Free Lead Audit
We'll go through where your leads are actually falling through — no pitch deck, no pressure.
Review My Lead Audit- 20 minutes, on your schedule
- No pitch decks, no pressure
- We'll tell you honestly if it's not a fit